When you should consider recalculating a period

If you published a royalty period and discovered inaccuracies in sales, costs, catalog, contracts, or transactions that cannot be resolved in the next royalty calculation, you may consider running a period recalculation. Please note you can only recalculate an entire period, not just a single statement.

Who can recalculate a period?

Company members with the “Edit royalty periods” permission may recalculate a period.

How to recalculate a published period

You can only recalculate the most recently published period for each contract group.

For example, given these periods:

• 2024H1 Default (Closed)
• 2024H1 Priority (Funded)
• 2024H2 Default (Closed)
• 2024H2 Priority (Draft)

In this scenario, you can recalculate the 2024H2 Default (Closed) period and the 2024H1 Priority (Funded) period because they are the most recently published periods for their respective contract groups.

Important: When recalculating a period (like 2024H1 Priority), you may need to also recalculate any subsequent draft periods (like 2024H2 Priority) to account for revised closing balances.

What happens when you recalculate a period

• When you initiate a period recalculation, Tone creates a duplicate draft period that includes the same sales, costs, and transaction inputs as the original.
  • This draft is labeled with "Recalculation" to distinguish it from the original.
• The recalculation automatically incorporates all recent updates to sales, costs, catalog, contracts, and transactions.
• You can modify sales and costs data in this draft and recalculate as many times as needed before publishing.
• Before publishing, you can review all changes and compare the recalculated statements with the originals.
• The original period remains accessible to payees until you publish the recalculated version.
• If the original period was funded:
  • You will only need to fund the difference between the original and recalculated amounts.
  • Note: If a statement balance increases (e.g., from $10 to $15), payees may see two separate payment transactions on their next statement.